Deadline: May 26, 2025

Contact: J Lea Roberts, Human Resources Specialist-Senior, jlea.roberts@wisconsin.gov, 608-266-3344

Wisconsin Department of Veterans Affairs
Making a difference in the lives of Wisconsin veterans

The Wisconsin Veterans Home at Union Grove (WVHUG) is seeking a full-time Medical Program Assistant-Associate, to serve as the Heath Unit Clerk for an assigned member care unit. The Home is a 24/7/365 long-term care facility that specializes in providing comfort, support, and professional medical services to elderly or disabled veterans and their spouses. Our facility is in Racine County, a short drive from Milwaukee, Racine, Kenosha, and other key locations throughout southeastern Wisconsin. Come join our dedicated team!

WDVA employees have access to an excellent comprehensive benefit and compensation package that includes:

• Substantial leave time including 9 paid holidays and ample accrued sick time that rolls over each year
• Excellent and affordable health, vision, and dental benefits
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan

WDVA employees may also be eligible for Public Service Loan Forgiveness. To learn more about the complete compensation package, please visit the Total Rewards Calculator!

This agency is committed to serving Wisconsin's veteran population. Our rewarding positions offer the satisfaction of serving those who have served us all.

The state of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.

Under general supervision of the Nursing Supervisor (DON) and day-to-day direction of licensed nursing staff, the Medical Program Assistant-Associate (Health Unit Clerk) provides administrative program support and coordination for a nursing unit at WVHUG. Duties include acting as the key resource person on the nursing unit for coordinating, maintaining, obtaining and retrieving records and clinical information, to assist nurses, physicians and all other disciplines responsible for member care. The position follows and incorporates medical standards for coordinating and maintaining clinical records in a long-term-care facility and ensures paperwork for required reporting is completed within established timelines.

Click the link to view a copy of the full Medical Program Assistant-Associate job description.

Starting wage is $21.66 per hour, plus an attractive employee benefits package.

The Medical Program Assistant-Associate is in pay schedule-pay range 02-11. For current State employees, pay on hire will be set following the Wisconsin Compensation Plan.

This position is not represented by a bargaining unit.

The Health Unit Clerk works Monday through Friday, 7:30 a.m. to 4:00 p.m.

Due to the nature of the position, WDVA will conduct a criminal background check prior to an offer of employment.

Employment in this position is contingent upon passing a pre-employment tuberculosis (TB) skin test.

A 12-month probationary period may be required.

In their resume, minimally qualified applicants will describe their experience using medical terminology.

Well-qualified applicants will list their degree/s or certification/s in medical administrative support or related fields.

Additional required and preferred experience that will be assessed later in the selection process are:

• Using computers to complete work tasks; and
• Providing administrative support to a work unit; and
• With professional communication and customer service; and/or
• Using Microsoft Office Suite to complete work tasks; and/or
• Maintaining electronic healthcare records; and/or
• Independently organizing workload and completing tasks timely

To be eligible for consideration for this job, complete the online application process. Click the link for instructions on Applying to State Service. You will be required to attach a resume. Attaching a letter of qualifications is strongly recommended. To ease the application process, upload your documents to WiscJobs prior to attaching them.

Your resume and letter are important parts of your application. They are used to determine if your experience fits the job. Click the link to view instructions on writing and what to include in your resume and letter.

NOTE: Applicants are not able to update or change their documents once their application is submitted. Make certain that your resume and letter are how you want them to be before you finalize the application.

Current permanent, classified state employees who are eligible for transfer or demotion into a position assigned to pay schedule-pay range 02-11 should complete the online application process.

After the deadline, resumes and letters will be reviewed by one or more job experts, and the most-qualified applicants will be asked to participate in the next step of the hiring process. Failure to complete all steps of the process will result in an incomplete application, which will not be considered.

If you are selected for an interview, you will be contacted via email or phone. Make sure your contact information is correct and check your messages regularly.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program.

Applicants must be legally authorized to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, or an alien authorized to work in the U.S. without WDVA sponsorship) at the time of application.

Questions can be directed to J Lea Roberts at jlea.roberts@wisconsin.gov or 608-266-3344.

All application materials must be submitted by 11:59 p.m. on May 26, 2025.