The Educational Communications Board (ECB) offers a professional yet relaxed environment, extensive training, great colleagues, and some really cool technology! 

ECB is the state agency that delivers educational, noncommercial, and public safety media via Wisconsin Public Radio and PBS Wisconsin. We are seeking an Executive Staff Assistant for our agency. 

As an employee of the state of Wisconsin, you'll have access to an amazing benefits package, including generous paid time off, low-cost insurance options, and participation in the Wisconsin Retirement System, which is considered among the best in the country! The state of Wisconsin is also a qualifying employer for the federal Public Service Loan Forgiveness Program. We are seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply.

The headquarters for this position is 3319 W. Beltline Hwy, Madison, WI.

The incumbent serves as the administrative assistant to the agency’s executive staff and the members of the Educational Communications Board. The incumbent will have a thorough knowledge of the board’s policies, the related state statutes and the overall operation and responsibilities of the agency. It is a confidential position involved in highly sensitive issues for the board and executive office. The incumbent also provides support to finance and engineering staff.

Special Requirements:  

• Ability to work at a computer for extended periods of time  
• Be present during state business hours (7:45AM – 4:30PM weekdays - Requirement does not apply to the 45-minute provided lunch break) 

Please view the complete Executive Staff Assistant position description.

This classification is assigned to pay schedule/range 81-04. The starting hourly rate for the Executive Staff Assistant will be between $28.00 per hour to $38.00 per hour depending upon candidate qualifications, plus excellent benefits. A 12-month probationary period may be required.

For current and eligible former State employees, compensation will be set in accordance with the State Compensation Plan at the time of hire. 

Due to the nature of the position, ECB will conduct background checks on applicants prior to selection. ECB does not sponsor work visas. All persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form.

This position reports daily to our headquarters office in Madison, WI. This is not a remote position. The incumbent is responsible for answering the agency phone and being the primary greeter for visitors.

Minimally qualified applicants will have EACH of the following:

• Experience as an executive assistant or other relevant administrative support for top executives in a high-profile environment. 
• Experience using office automation tools to manage calendars, documents and websites. 
• Experience managing records and files, such as retention and disposition. 
• Experience with written and oral communication support to a wide variety of stakeholders, including executive level customers. 
• Experience using professional financial systems. 

Apply online! To apply, click “Apply for Job” to start the application process.  Then, you will access your existing account or to create a new account if you don’t have an account. Once you are logged in, click “Apply for Job.” Follow the steps outlined in the application process and submit your application. Please visit the Frequently Asked Questions section for general wisc.jobs user information and technical assistance.

Your letter of qualifications and resume are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. Please review instructions on developing your resume and letter of qualifications. Your cover letter is limited to a maximum of two (2) typed pages, single-spaced, no smaller than 10-point font, with 1-inch margins. Resumes should be limited to no more than two (2) pages (no format requirements). Pages more than the specified limits may not be evaluated. References are not necessary at this stage of the process.

Submitted materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the hiring process for available vacancies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

If you are a veteran with a 30% or greater service-related disability and are not currently employed in a permanent position with Wisconsin State Government, please send a cover letter, resume, DD-214 and documentation of your service-connected disability rating (dated within 12 months) to the contact listed below.

Questions can be directed to Paula Langbecker at paulag.langbecker@wisconsin.gov. 

Applicant materials are due by 11:59pm on Monday, April 14, 2025.