The State of Wisconsin, Department of Military Affairs (DMA) is hiring a Purchasing Associate. This position is located at Truax Air Base in Madison. 

This position will work Monday through Friday, 40 hours per week. The exact hours will be determined with the finalist upon job offer.

The DMA provides essential, effective, and responsive military and emergency management capability for the citizens of our state and nation. During emergencies, no single organization can handle the response. The DMA consists of several organizations working together to plan, prepare, coordinate, and respond effectively when our communities and neighbors need us the most.

We offer an opportunity to engage with a team of dedicated professionals, with a truly worthwhile mission.

Our convenient location is near Madison College and adjacent to the Dane County Regional Airport with access to major highways and free on-site parking.

The DMA offers flexible schedules and great life/work balance. In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and ample accrued sick time that rolls over each year.
• Excellent and affordable health, vision, and dental benefits (health plan options start at just $42/month for single plans and $104/month for family plans after two months of employment).
• A casual atmosphere and flexible work schedules, depending on the position's requirements.
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan.
• Well Wisconsin Wellness Program: A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall wellbeing.
• Working for Wisconsin State Government may make you eligible for the Public Service Loan Forgiveness Program

The Purchasing Associate position is located at an Air National Guard (ANG) Aviation Wing in the Civil Engineering (CE) Squadron of a Mission Support Group. The position works under the general supervision of the Buildings and Grounds Supervisor and in coordination with the Facility Manager, providing purchasing and administrative support for the CE squadron to ensure productive and effective utilization of funding for all Civil Engineering tasks and responsibilities. This position performs complex administrative support activities to assist with professional purchasing functions. Duties include preparing complete request for proposals (RFP) or bid solicitation documents. The Purchasing Associate is responsible for pre-audit of requisitions for accuracy of all accounting, procurement, and enterprise-wide software detail, market research to determine potential sources of supply/disposal and to gauge market value of products being purchased/disposed of. 

The position requisitions items within the Wing’s purchasing practices and guidelines and maintains all related purchasing records. The Purchasing Associate contacts vendors to obtain information on products and services and to clarify specifications. The position procures items and selects the best source in terms of quality, price and other pertinent considerations, with approval of the Buildings and Grounds Supervisor. The Purchasing Associate checks invoices against materials received; manages receipt of materials; compiles purchasing reports; and reviews purchase vouchers for accuracy, coding, prices and quantities. They verify prices on requisitions; maintain and utilize automated inventory systems for tracking and approval processes; provide guidance and direction to program staff on procurement policies and procedures; and coordinate purchasing cards, process card applications, review card statements and receipts, and verify purchases/travel are in accordance with established policies and guidelines. 

Starting pay is $20.02/ hr. 

This position is in the 02-10 pay schedule/range. A 12-month probation will be required. 

For current permanent state employees, pay will be set in accordance with the State Compensation Plan.

This position will work Monday through Friday, 40 hours per week. The exact hours will be determined with the finalist upon job offer.

The Department of Military Affairs does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.

To learn more about the complete compensation package, please visit the Total Rewards Calculator.

Must possess or be eligible to obtain and maintain a valid driver’s license as a condition of continued employment. 

In order to gain access to the military facilities and to determine whether the circumstances of any conviction may be related to the job being filled, DMA will conduct a comprehensive background check. 

In addition, the position requires a Common Access Card (CAC). A CAC requires successful completion of a Department of Defense investigation and an additional more in-depth federal background check, for gaining access to federal computer systems, restricted locations, or classified information.

Must have the physical ability to perform essential job duties including the ability to lift 50 lb. objects. 

May require early / late shift work and weekend duty during Unit Training Assemblies.

All new permanent, project, and limited term employees will be required to report to Joint Force Headquarters (JFHQ) in Madison on the Monday of their first week of employment for the New Employee Orientation (NEO) program. Additional information will be sent to the new employees and their supervisors on theTuesday prior to NEO.

Candidates who meet minimum qualifications will have experience with:

• Obtaining quotes from manufacturers and conducting market research.
• Tracking budget and spending. 
• Computerized work order and purchasing systems.
• Customer service experience. (i.e. answering customer and contractor phone calls.

In addition to the minimum qualifications, well-qualified candidates will also have experience with the following preferred qualifications:

• Facilities maintenance or trades environment.
• Cost estimating.
• Company purchase card holder or equivalent.

Your resume and letter of qualification are very important parts of your application. In these materials, you should clearly describe your education, training, and experience as they relate to the bulleted items listed above. 

Your qualifications should be addressed in your resume and expanded upon in your letter of qualifications. These materials are used during our evaluation process to determine your qualifications as they relate to the job. 

Here are instructions on developing your resume and letter of qualifications and what should be included in these materials.  The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages; the same applies to the letter of qualification.

Apply online! 

Click “Apply for Job” to start the application process.  If you have not signed into your account, you will need to sign in before applying.  If you do not have an account, click “Register Now” to register for an account and apply for the job. Follow the steps outlined in the application process and submit your application.  You will be able to save your application as many times as needed and make edits up until the point you submit your application. Please note that once you submit your application, you will not be able to make any updates to the application or any materials submitted.

You will be required to attach your current resume and letter of qualifications in a Word or PDF compatible format.

For instructions on developing your resume and letter of qualifications and what should be included in these materials, click here.  Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process.

Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or reinstatement) should complete the online application process by the stated deadline.

Applications must be submitted through Wisc.Jobs. Failure to submit all required materials will result in an incomplete application and ineligibility for this position.  Application materials will not be accepted if received in an incompatible format, an email, as a hard copy or a fax.

Questions regarding the application process can be directed to Rebecca Rupnow at Rebecca.Rupnow@widma.gov or 608-242-3150.  

For general wisc.jobs user information and technical assistance, please see the wisc.jobs Frequently Asked Questions page. The Wisc.Jobs helpdesk is available Monday-Friday, 7:45am - 4:30pm at 608-267-1012 or wiscjobs@wisconsin.gov.  Some applicants report better performance when using the Chrome browser.

The Department of Military Affairs is an equal opportunity employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities.  For complete information on veterans’ hiring programs that may benefit you, please visit the Employment Assistance page on the Wisconsin Department of Veterans Affairs’ website.

Veterans with a 30%-or-greater service-connected disability rating are eligible for consideration for non-competitive appointment to permanent positions in classified civil service under s. 230.275, WI Stats. Please visit the Veterans Employment page for more information about the program and how to apply. Current state employees in permanent positions are not eligible for non-competitive appointment.

If viewing through an external site, please click here to apply directly at Wisc.Jobs.

The online application process must be completed by 11:59p.m. on June 23, 2025. Late applications will not be accepted.